The OSHC Working With Children Check and Suitability Policy Template is designed to help OSHC services document staff screening, verification, suitability checks and ongoing monitoring processes in a clear and structured format.
 
This editable Canva template provides a practical starting point for outlining Working With Children Check requirements, state or territory clearance details, staff and volunteer screening expectations, record keeping, expiry date monitoring, reporting obligations and prohibited person requirements.
 
It may support OSHC services working towards child-safe practice, clearer internal processes, audit-ready documentation and compliance preparation.
 
This template is suitable for:
 
• OSHC services
• approved providers
• nominated supervisors
• educators and staff
• volunteers and placement students, where applicable
• administration, compliance and quality teams
 
What’s included:
 
• Editable Canva template link
• DOCX/PDF available by request
• Instant digital access
• Purpose and compliance section
• Scope and who must have a check
• State/territory customisation table
• Pre-employment and commencement procedures
• WWCC record keeping guidance
• Continuous monitoring and reporting change guidance
• Prohibited persons section
 
Please review and Instant digital access

• Purpose and compliance section
• Scope and who must have a check
• State/territory customisation table
• Pre-employment and commencement procedures
• WWCC record keeping guidance
• Continuous monitoring and reporting change guidance
• Prohibited persons section
 
Please review and customise the template to suit your service, approved provider, state or territory requirements, policies, procedures and current legislation.
 
This template is provided for general administrative guidance and operational structure only. It does not constitute legal, financial, clinical, medical or compliance advice.